Adjust Rent on a "Go-Forward" Basis from a Specified Date

We just added a new update to the Lease Settings screen which will allow you to adjust the rent (actually any kind of fee or payment) up or down from a specific date going forward.

We already had a feature where you can adjust a specific receivable/payment by editing it from the Lease Settings --> Payment Schedule tab, or the Rent Roll screen - this meant you could modify the amount due or date due of a single payment.  You could also delete a payment that is due as well in this manner.

What this new feature means is that you can now make a change from a date forward and apply that change to all of the subsequent due dates from that point on - this is helpful when you want to increase a tenant's rent (or decrease) part way through the lease.

The new feature is really simple to use - it lives on the Lease Settings --> Payment Schedule tab:

Hover over the row/item that represents the date/fee you want to adjust going forward, as you do so you'll see the "go-forward" icon appear for that row:

Click the icon/button and the "Adjust Amount Going Forward" popup appears:

Specify the new amount of from June 1 going forward (i.e. for the June 1 item and all rent after June 1).  Note that the amount you set is not the amount you are increasing or decreasing - it's the new, full amount that will be now due.

Click "Apply Adjustment" and your changes are finalized - you'll see now that on the Rent Roll screens and reports, and in the Collect Payment screen, that the new amount is expected for the date range you have selected.

 

Generating, Printing, and Emailing Receipts to Your Tenants with SimpleRent

Generating Receipts

In this section you’ll learn how to generate, print, and email receipts to your tenants. Receipts can be generated for all tenants and payments, or a selected subset of payments or tenants. You can also choose to group all payments for each tenant onto one receipt, or group all items of a particular charge type together.  You can even have one receipt per payment if you choose.

To generate receipts, first select one or more payment line items from the payment history.

You can choose all items by clicking the check box at the top of the list. Also, as a shortcut, leaving all boxes empty also assumes you want to produce a receipt for all items.

 Click the Print Receipts button:

 

The “Generate & Print Receipts” popup screen appears:

Controlling Which Payments Appear on Receipts:

Your receipt generation & print options will reflect the current filters on the Payment History screen – if you have checked a select number of payments, the “Filters” options on this popup will show “Selected Payments Only” – if you have selected all, it will specify “All Payments”.  It will also reflect any date filters, and whether you have chosen to show or hide closed leases.

Controlling How Payments Are Displayed:

This popup screen also allows you to configure how the items are displayed on grouped into receipts.

The “Separate Receipts” dropdown list offers the following choices:

For Each Tenant: all payments for each tenant will be grouped together on the one receipt.

For Each Tenant & Payment Type: all payments will be grouped by tenant and payment type – payments for each payment type will appear together on a single receipt.

For Each Payment: every payment will have its own receipt.

All Items on One Receipt: all selected items on one single receipt.

Other options in the “Receipt Settings” panel include customizing the receipt date, and including a receipt comment – this comment will be saved for next time as well.

Once you have configured your receipts to display the way you want, click the “Print Receipts” button to generate them – the receipts are generated and shown in the Print View tab:

Each receipt (based on your separation settings) appears as a different page in the report.  You can export these to PDF files and print, save, or send, or you can use the “Email Report” functionality to email them either to yourself, a specific email address of your choice, or send each tenant their own receipts easily.

Emailing Receipts

To email receipts, follow the procedure outlined in the Emailing Invoices section of the Invoices & Rent Roll help topic – the process for emailing receipts is almost exactly the same as it is for invoices.

Viewing, Printing, and Emailing Payment History in SimpleRent

The Payment History screen is a complete history of every payment you have collected in the system.

Payment history can be generated for each property/lease, or a single property/lease, and for all payments or a select date range (this month, last month, next month, etc).

View Payment History

To view your rent roll, click the Payment History button on the main toolbar:

The Payment History screen is shown:



Each line item represents a payment you have collected in the system.

Filters:

You can filter the payment history list to a particular property by selecting it from the “All Properties/Leases” dropdown list.  You can also show “All Payments”, paid this month, paid next month, paid last month, past 60 days, etc by selecting a date range filter.

You can also choose to show or hide closed leases in the payment history.

Viewing/Editing Payment Details

Click a single row for the payment you want to view or make changes to – the Payment Details panel is shown on the right side of the screen:

You can make changes to the payment details here and click “Resave Payment” to save them.

Printing the Payment History

You can generate and print (or export and email, etc) your complete Payment History report, or a subset of payments.  Filter the payment history on the screen first using the dropdown lists

You can adjust and select:

- All properties/leases or payments for a specific property/lease
- All posted payments, or only those for a specific date range
- Show or hide closed leases

Once you are satisfied with the payments to include, click the “Print Payment History” button:

The “Generate & Print Payment History” popup screen appears:

Controlling Which Payments Appear on the Payment History report:

Your payment history generation & print options will reflect the current filters on the Payment History screen – if you have checked a select number of payments, the “Filters” options on this popup will show “Selected Payments Only” – if you have selected all, it will specify “All Payments”.  It will also reflect any date filters, and whether you have chosen to show or hide closed leases.  See the “Filters” paragraph of the “View Payment History” section above for more information about these filters.

Controlling How Receivables Are Displayed:

This popup screen also allows you to configure whether to group payments by Property (all payments for a property will roll up together), and/or whether to group payments by Owner (if applicable, all payments will roll up by the property owner).

Once you have configured your payment history to display the way you want, click the “Print Payment History” button to generate it – the report is generated and show in the Print View tab:

Emailing the Payment History

To email the payment history, click the “Email Report” button on the Print View tab and the “Email Report” popup screen appears. Enter an email address, select a template (if applicable) and/or enter a subject and body for the message, and click “Send Mail” – the rent roll is sent as a PDF attachment.  See the “Emailing Invoices” or “Emailing Rent Roll” sections in other help topic articles for more information about emailing these reports, as the procedures are similar for rent roll, payments, invoices and receipts.

Collecting & Posting Rent Payments with SimpleRent

Once you have properties, tenants, leases and charges/fees added, you will start to have receivables accruing on the Rent Roll screens and reports.  You can now collect and post payments, run payment history reports, and generate, print and email payment receipts.

From Rent Roll:

A shortcut to collecting payments for a specific property/lease is on the Rent Roll screen – the header for each set of receivables contains a “$ Collect Payment” button:

Click this to navigate to the Collect Payments screen, already filtered to the specific lease.

From the Collect Payments screen:

More commonly, you can also simply click the “Collect Payments” button


to display the Collect Payment screen:

The Collect Payments screen requires that you select a property/lease first to work with.  Choose one from the “Select Property/Lease” dropdown list.  The screen refreshes to show receivables for that selection:

Just like the Rent Roll screen, you can filter this list to show only due or late items, or a preset date range.  You can also choose to show or hide fully paid items, or closed leases.

You’re now ready to post payments.

Collecting Payments

In SimpleRent, each receivable can be paid separately or combined on a single check or transaction.  Regardless of the method you choose, you can still view payment history on a per-receivable / line-by-line basis, and you can still issue receipts for single items or for the entire batch.

Each payment collection method is described below.

Collecting a Single Receivable (One Payment):

Check the box on the left side of any single receivable, or click the “Pay” button for that line item:

The “Collect Payment” panel appears on the right-side of the screen:

Enter the details of the payment you are receiving, including the check number (or ACH/EFT confirmation number if you are receiving an electronic payment via e-check or ACH, Visa Debit, etc). Also record the date the payment was received, the amount you are receiving and what tenant it was received from.  You can also record a comment if you want.

Click the “Post Payment” button to save the payment record.  You’ll see the payment reflected in the Collect Payments screen, the Rent Roll, and the Payment History.  If you’ve collected a partial payment, you’ll see the remaining amount due as a balance:

Collecting Multiple Receivables In One Payment:

The process for collecting multiple receivables is similar – check the box or click the Pay button for each receivable you want to combine onto a single payment:

The Collect Payment panel appears on the right side of the screen:

Ensure that the “One Payment” option is selected, and you can enter the particulars of the payment (received date, amount, check/ACH/EFT#, etc) – this amount will be applied to each receivable you have selected – you can choose how the amount received will be split across the receivables:

You can enter in the payment splits manually; you can also utilize the payment split helper buttons:

Split payment amounts by prioritizing the amount due (i.e. apply the received amount to the payments in order from the highest amount due to the lowest amount due).

Split payment amounts by prioritizing days late (i.e. apply the received amount to the payments in order from the most late to the least late).

Split payment amounts evenly (equally) across each receivable.

 

In the examples above, pressing the “Split evenly” button will apply the $175 we are receiving equally, so $87.50 for each of the two receivables:

This is probably not a realistic scenario, however, because we would never apply $87.50 against a $35.00 late fee.

Click the “Post Payment” button and your payment will be recorded.

Collecting Multiple Receivables In Separate Payments:

To collect multiple receivables across separate payments is also started in the same way – check the box or click the Pay button for each receivable you want to receive:

The Collect Payment panel appears on the right side of the screen:

In this case, make sure that the “Separate Payments” option is selected, and in this case you would enter the particulars (check #, date, paid date, etc) for each payment separately.

Once you are satisfied with the payments to be collected, click the “Post Payment” button.