Collecting & Posting Rent Payments with SimpleRent

Once you have properties, tenants, leases and charges/fees added, you will start to have receivables accruing on the Rent Roll screens and reports.  You can now collect and post payments, run payment history reports, and generate, print and email payment receipts.

From Rent Roll:

A shortcut to collecting payments for a specific property/lease is on the Rent Roll screen – the header for each set of receivables contains a “$ Collect Payment” button:

Click this to navigate to the Collect Payments screen, already filtered to the specific lease.

From the Collect Payments screen:

More commonly, you can also simply click the “Collect Payments” button


to display the Collect Payment screen:

The Collect Payments screen requires that you select a property/lease first to work with.  Choose one from the “Select Property/Lease” dropdown list.  The screen refreshes to show receivables for that selection:

Just like the Rent Roll screen, you can filter this list to show only due or late items, or a preset date range.  You can also choose to show or hide fully paid items, or closed leases.

You’re now ready to post payments.

Collecting Payments

In SimpleRent, each receivable can be paid separately or combined on a single check or transaction.  Regardless of the method you choose, you can still view payment history on a per-receivable / line-by-line basis, and you can still issue receipts for single items or for the entire batch.

Each payment collection method is described below.

Collecting a Single Receivable (One Payment):

Check the box on the left side of any single receivable, or click the “Pay” button for that line item:

The “Collect Payment” panel appears on the right-side of the screen:

Enter the details of the payment you are receiving, including the check number (or ACH/EFT confirmation number if you are receiving an electronic payment via e-check or ACH, Visa Debit, etc). Also record the date the payment was received, the amount you are receiving and what tenant it was received from.  You can also record a comment if you want.

Click the “Post Payment” button to save the payment record.  You’ll see the payment reflected in the Collect Payments screen, the Rent Roll, and the Payment History.  If you’ve collected a partial payment, you’ll see the remaining amount due as a balance:

Collecting Multiple Receivables In One Payment:

The process for collecting multiple receivables is similar – check the box or click the Pay button for each receivable you want to combine onto a single payment:

The Collect Payment panel appears on the right side of the screen:

Ensure that the “One Payment” option is selected, and you can enter the particulars of the payment (received date, amount, check/ACH/EFT#, etc) – this amount will be applied to each receivable you have selected – you can choose how the amount received will be split across the receivables:

You can enter in the payment splits manually; you can also utilize the payment split helper buttons:

Split payment amounts by prioritizing the amount due (i.e. apply the received amount to the payments in order from the highest amount due to the lowest amount due).

Split payment amounts by prioritizing days late (i.e. apply the received amount to the payments in order from the most late to the least late).

Split payment amounts evenly (equally) across each receivable.

 

In the examples above, pressing the “Split evenly” button will apply the $175 we are receiving equally, so $87.50 for each of the two receivables:

This is probably not a realistic scenario, however, because we would never apply $87.50 against a $35.00 late fee.

Click the “Post Payment” button and your payment will be recorded.

Collecting Multiple Receivables In Separate Payments:

To collect multiple receivables across separate payments is also started in the same way – check the box or click the Pay button for each receivable you want to receive:

The Collect Payment panel appears on the right side of the screen:

In this case, make sure that the “Separate Payments” option is selected, and in this case you would enter the particulars (check #, date, paid date, etc) for each payment separately.

Once you are satisfied with the payments to be collected, click the “Post Payment” button.

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